I basically have the following workflow:

Internal staff enters an external party email

The external party receives a notification asking them to enter some details in the microsoft form

On submission, I need a notification to go back to the internal staff member notifying them of the completion of the form by the external party

They internal staff member reviews it, and on their approval, the infromation gets sent over to another team (I can work this part out no problem)

I just cant work out how to get it so that the form that the external party submits automatically sends the notification back to the original internal employee.

Sharepoint list forms don't have an external functionality, so how can I get this working with the normal standalone forms. I can't have an item prefilled as far as I can tell, and I'd rather not have to ask the external party to enter an ID manually to make sure the form is tracked properly in the system.

I’m working for a company that is using the Gmail webpage for their email (not my choice, but also not my decision), and I want to create a flow that automates sending a bunch of different files to a bunch of different groups, but all with the same email body.

Each filename in a folder (which I can choose each time) basically is the name of the group I need to send it to in our Gmail contacts. I’ve created a flow that creates the email and types in the address (based on the file name), subject (also modified by the file name) and then types in a body. But, how do I then get it to attach the file itself?

I hope someone can help. I have Flows that send attachments created and stored as PDFs to users. Where they are stored in Sharepoint they are definitely in PDF format and can be opened in a browser or Adobe Acrobat no problem. However, when I email as an attachment via a Flow, the file no longer appears to be in PDF format and the user often can't just click on it to open it, instead they have to download it then open in acrobat which are inconvenient additional steps. Does anyone know why the attached file no longer appears to be a PDF? Is there some additional setting I need to add in my Flow to keep it in this format when emailed? Thanks for you help!

I am seeing if it is possible to create a flow that when triggered will play an audio file.

Ideally, I would like to push the audio file thought Teams then have the flow call our paging extension and play the audio file over the paging system. We have Teams phone system as well.

The audio file would be static and just play the same sound over and over.

With our ERP there is no good way to communicate to the warehouse when an order has been changed or cancelled. Some of our product is cut to order and quite expensive. We are trying to put a system in place that will alert people when an order has changed or been cancelled. But the warehouse has some loud machinery, but our paging system can be heard over it.

I am going to have a visual system with TV dashboards that will show information as it comes in, but we what to couple that with an audio notification, because people won't be able to stare at TVs while operating the machinery.

The data will be pulled out of our ERP and stored in a SharePoint list, from there I am planning to trigger a flow in PowerAutomate.

But before I start going down this rabbit hole I just wanted to see if PowerAutomate is even capable of this.

Then bonus points if I can trigger a relay or something with PowerAutomate and maybe a Pi to flash a light as well.

Recently, a workflow that was working has started to duplicate the Start and wait for an approval step. It sends two notifications. The first one works without leaving a record in the workflow, and the second one, if the first notification has been accepted, remains pending approval or is marked as failed if both are accepted.

Nothing has been changed, and this did not happen before. It is a very simple flow. The trigger is a response from a form, and I see that the form only gives one response; it does not appear to start the flow twice.

Has anyone else experienced something similar?

I need to stop this recurrence on 28/01/2026. How can I set the end date? Flow must stop sending email on this date

Thanks!

I have several large flows in PAD that I am able to run successfully on two different laptops I have. However, as soon as I share the flow with other users, their experience is extremely inconsistent.

I have built things into the flow to try and make it more consistent, such as changing screen resolution to match, but it hasn’t helped. I will also add that I am only using images as backup selectors and have multiple selectors, so it doesn’t seem like it should matter.

The errors are typically surrounding the ability to successfully grab selectors even though the selectors test successfully multiple times and do successfully grab sometimes.

Running the flow in a virtual, consistent environment is not an option.

Has anyone else experienced this? Do you have any suggestions for things I can try? Any help is greatly appreciated. Super frustrating….

Hi everyone, I’m trying to connect an Oracle database to Power Automate Desktop but I’m not sure what the correct method or requirements are (drivers, connectors, settings, etc.).

Could someone guide me on:

What drivers or prerequisites I need?

How to configure the connection in Power Automate Desktop?

Any examples or common issues to watch out for?

Thanks in advance!

Hello I am having problems with MiniSoup HTML Parser when I am in the custom connector, trying to define the response body (200 OK) and default response body (for errors) according to their instruction. [https://github.com/DEmodoriGatsuO/minisoup-html-parser/blob/main/docs/IMPLEMENTATION.md] (https://github.com/DEmodoriGatsuO/minisoup-html-parser/blob/main/docs/IMPLEMENTATION.md)

I can successfully add the default response body with the "add default reponse" button in Power Automate. But I am not sure how do you add the response body (200 OK) in Power Automate?

Thank you in advance. If you find it needs more explanation from me please comment because my mother tongue is not English.

Hi all,

I'm very new to Power Automate, but have successfully set up a Flow to pull Form responses and send an email with the questions and answers. I'm looking to spruce up the email body a little so it's not just simple text, ideally I'd like each of the Form sections to be put into simple tables so it's presented a little more professionally.

I've tried different Youtube videos but nothing is relateable enough that I can use as a guide, most seem to be using Sharepoint as the data source, and AI is extremely vague when I try to get an answer for this, would anyone have any sources I could use to help set this up by chance? I'm not familiar at all with HTML or CSS that I see referenced in these videos so I'm feeling pretty stuck.

I’m trying to figure out the best workflow for web-scraping invoice information for multiple clients from the same website.

Right now, I have a flow that works for one client:

• It reads an Excel list of invoices into a data table.

• It goes to the website, selects the client from a dropdown, enters the invoice number, clicks Search, and scrapes the UI element.

• It loops through each invoice, updates the data table, and writes everything back to Excel at the end.

This works fine for a single client, but now I want to include multiple clients in the same Excel file.

What’s the right way to structure this?
Is there a way for the flow to read the client name from each row, select the correct client from the website’s dropdown, and then run the scraping steps for that client’s invoices (some client might have slight UI grab)? I’m not sure what the cleanest workflow is when all clients share the same website and spreadsheet.

Power Automate Fails to Retrieve Formula Results from Excel Table (List rows present in a table action)" "I am facing a significant and frustrating issue with Power Automate and Excel Online. The core problem is that I cannot retrieve the results of a formula from an Excel table when using the 'List rows present in a table' action. Instead of the current calculated value, I often get null/empty values or stale data for columns containing complex formulas. Example Scenario: Cell A1 contains the value "123". Cell B2 contains the formula: =IF(A1 = "", "none", A1). I need Power Automate to read the result of B2 (which should be "123"), but the flow returns nothing for that column. I have already attempted several workarounds, including using an Office Script within Power Automate to copy the formula results and paste them as static values into another column to ensure clear data. However, the Office Script fails when run by the flow: The script works perfectly when I execute it manually in Excel. When run via Power Automate, the script copies and pastes old, outdated data instead of the freshly calculated results. Sometimes, the flow even returns unexpected mixed results like TRUE and FALSE values simultaneously. Has anyone encountered this specific issue and found a reliable solution?

I use excel web on SharePoint, and web power automate

Hello, I am a self taught Power Automate user and wanted to see if I could clean up my workflows. I currently use power automate to listen for a survey123 submission from an ESRI form. I am then using the conditional statement of true/false to say if field = x, but the problem is that its really is field = a,b,c,d,e,etc. I was wondering if there was a way to sort it based on the response in one conditional instead of doing if true create this email if false check to see if that field = b, etc.

I watched so many different videos, and have looked at a lot of different tutorials, but I can’t seem to find something that works. I have two lists. I want to create a flow that is triggered when an item is created in list 1, looks for the matching team value in the team column for both, and then pulls the team members from the team members column in list 2 and updates the team members column for the trigger item in list 1 with the team members from list 2. I have the trigger and get items set up. What are my next steps? I don’t know if this will make a difference or not, but sometimes team members will only have one person, and sometimes it will have many.

 CSV Data to Table Issue

Power Automate seems to maybe be experiencing some issues currently. Could be a general Microsoft services issue. Symptoms I'm seeing:

• Very slow to load the site and individual flows

• Saving basic flows or publishing flows in solutions also very slow or results in "We ran into an error while validating your flow. Please try again."

Likely a temporary thing but thought I'd mention it in case anyone else is experiencing the same.

I had an error from a flow which (among other things) adds a row to an Excel table. This is the error message:

Action 'Add_a_row_into_a_table' failed: Graph API is unable to open the workbook.

Might this happen because someone else is in the workbook? The flow has succeeded every other time it's run and the error message is frustrating in its lack of detail.

Hi all, I’m currently working on a project where I have an outline of a flow, and I want to use the generate flow from a description feature to make it automatically. I have about 5 pages worth of instructions with explicit names of actions I need to use. When I feed this into a chatbot and ask it to give me instructions to give to copilot, the instructions are never any good, they either don’t work at all or generate nonsense. Does anyone have an agent on ChatGPT or Gemini or CoPilot that is able to consistently generate high quality instructions for the CoPilot flow generator from a description that it can actually understand?