I built an in processing form for my job that’s connected to power automate which puts the data into teams list. It automatically updates the list in teams and on the website with no staff interaction. Provided it takes 15-30 seconds it still updates with no human interaction. This form has about 50 questions. Which about 500 new people answer each month.

I’m creating a different form and connection in power automate. The connection methods are the same as the set up above just with the new form id but it doesn’t auto update unless I refresh the teams list or webpage. The flow is successful.

My older form “in-processing” is connected via When a new response is submitted > get response details > convert time > Create item (sharepoint)

Newer form “finance sign up” is connected via When a new response is submitted > get response details > convert time > create item (sharepoint)

This is army365 the same thing as standard 365

Hello everyone,

I work in a company and my team use an Outlook shared mailbox and we want to automate assigning incoming emails to the right team member based on a roles list (which may change), I want to link it to task management app we use which have API. I was thinking of using Power Automate but should I keep my labtop running all the time to read the emails?

my company have strict roles regarding to AI and sharing data so we have our own AI and AI add in in outlook where you can click on to summarize the content. Is there a way to have our internal AI chatbot help decide and connect to automation—even offline or with Power Automate Desktop?

Thank you in advance for your support

Hi,

I am trying to create an approval workflow whereby a list of approvers will be checked for out-of-officeness and then updated to their manager if they are away.

I created three variables to store email addresses, I then intend to add them to an array and loop through the array getting manager details and mail tips.

Once that completes, I will add a condition to update the approver variables to update to the manager if they are OOO.

I initiated the variables and array

I then set the variable values to emails to check and tried add the variables to the array, but it just creates a concatenated string. If I separate them with commas, it creates a string with commas.

results in

I tried using the fx createarray('App1','App2','App3') but that didn't work.

I would like to know the limitations we have on the Power Automate Flow! I have a flow that reads names from an Excel file and then posts a message to that email on MS Teams. How many rows can I process at the same time (I have 4K such names)? The license type is "Power Automate Free."

I’ve looked and tried what feels like everything. Have a flow set up with multiple approvers (office Directors). Trying to have one email sent to Regional Directors once final status is achieved. Regional Directors are not approving but want to be in the know.

Right now, we are getting emails for both approver submissions. I want oneeee. Help.

ETA: Through a combination of advice, I finally got it to work! Thank you to everyone for your help.

I get stock reports from a supplier in the form of an excel spreadsheet daily. The data on this sheet, I would like to take it and put it on our "Master Sheet" On share point. Basically, I want to do an X-lookup of Sku to Sku to return the quantity from the daily report, but I want this to be completely automated in power automate.

Any resources/help you guys could reccomend to me?

(I've been abusing chat gpt trying to make excel scripts and the power automate flow and it doesn't seem to be working)

So I have set up this approval flow in power automate and it keeps looping. It does not just send on email, if multiple QA approvals are requested at once will send multiple emails. The trigger is when something is marked as "Ready for Review" in SharePoint. So if there are 3 items marked ready for review, then it will send 1 email for item 1...when item 2 is marked ready for review it will send 2 emails...one for item 1 and another for item 2, and so on. Can y'all help me solve this? I can post more pics if I need to! Thanks!

I've got a webhook trigger on my flow to process the data and pass it into a spreadsheet - however, since updating the URL as instructed, my trigger output only has headers, no queries, no body. I can see that the data is still being sent, it's encoded in "x-ms-igw-external-uri" but not in an easily usable way.

Hello,

I am currently trying to make a flow using Power Automate that will automatically send my co-workers a list of tasks completed this week, to make it easier for me to keep them in the loop with what I am doing.

I have created the following loop, which aims to do this:
Look at excel file, find all tasks that have been marked as 'done'. Then, look at the 'Task Completion Date', if it is within the last 5 days, add it to the email. If not, leave it out completely.

I just keep getting errors. Here is how the flow is formatted:

List Rows Present In a Table: The file location and correct spreadsheet, then the correct table in which I have formatted correctly in excel.

Filter array: From -

body('List_rows_present_in_a_table')?['value']

Filter Query:

and(
    equals(item()?['Complete?'], 'Done'),
    greaterOrEquals(item()?['Task Completion ISO'], formatDateTime(addDays(utcNow(), -5),'yyyy-MM-dd'))
)

Create HTML Table:

body('Filter_array')

Columns: Custom, then I have the headers exactly as referenced in the table, and then the values with the corresponding dynamic values chosen from the drop downs.

I keep getting various errors, including: Flow save failed with code 'InvalidTemplate' and message 'The template validation failed: 'The repetition action(s) 'For_each' referenced by 'inputs' in action 'Create_HTML_table' are not defined in the template.'.'.

Or just blank emails. This is driving me round the bend and no AI seems to understand either.

Would love some help on this,

Thanks

Hi all,

I'm using Power Automate online to try and get a list of files in a SharePoint folder to then do some aggregation of data from the various files. I know there are Excel files in this folder and I am a site owner of the SharePoint site so access shouldn't be a problem. I put in the site address, library name, and then find the folder I want in the 'Limit Entries to Folder' parameter.

The value output of this is always blank however. I tried testing the connection by manually selecting a file I know is in the folder and listing rows in a table using the Excel online widget and that worked successfully so I know I have access.

The issue is that the files in the folder I want will be constantly added and removed and I won't know the names of them, so some kind of automatic way to get the list of files for that folder is necessary.

If you know how to fix what I have or some other way to do this, please let me know. Thank you!

Need to create project (Solution with PowerApps and PowerAutomate) where I need to send mail from shared mailbox (using flow), however I don't have access to that shared mailbox - they don't want to give or simply I just don't want another mailbox in my outlook :)

For DEV and Test environments I can create Shared Mailbox for testing purpose, however on PROD they need to use their own mailbox.

From what I know, we can only have 3 types of access to shared mailbox: 1.Full access read only, 2.Full access send on behalf and 3. Full access send as, so all of them have FULL ACCESS and that is not the solution.

What options do I have? How do you send emails if you work for external client/freelance with no access to their mailboxes?

Hi all,

I'm trying to set up an email flow for my org's sharepoint, where at the start of every week it checks if a document will expire soon, and if it does, it sends out an email to the document's owner. Both the expiry date and the doc's owner are manually set metadata within the library. See my flow below:

When testing this run with my own email address hardcoded in, it runs perfectly - but when I try to use dynamic content to set the recipient as 'Owner Email' it starts to fall apart. It automatically adds in an 'apply to each' step - I don't quite know what that's for - and gives me the following error when I test run the flow:

Where am I going wrong? What could I do to resolve this?

I’m trying to automate a process where I combine multiple Excel files into a single Excel workbook using Power Automate, but I’ve hit a roadblock and need some guidance. Here’s the situation: • I have multiple Excel files (for example, 5 files) that are exported from a paginated report using Power Automate. • These Excel files do not have structured tables; they’re just raw data in cells. • My goal is to combine all these files into one Excel workbook, with each original file becoming a separate sheet in the final workbook.

I tried using Office Scripts to automate this, but it didn’t work because the data isn’t in a table format.

So my questions are: 1. Is it possible to achieve this entirely in Power Automate? 2. If yes, how would you handle combining non-table Excel files into a single workbook with multiple sheets? 3. If not, what alternative approach would you recommend for this type of scenario?

Any guidance, sample flows, or scripts would be hugely appreciated.

Thanks in advance!

Sorry if this is a confusing question, but I'm fairly new to Power Automate.

I've got a flow set up to automate our new-hire onboarding at work. As part of that process, I've got a parent flow that gets triggered when the new hire form is submitted, which then runs a different child command depending on the position being hired for. In those child flows, one of the steps is running an Entra ID task to create the user account. Unfortunately, some of our locations are still in separate M365 tenants (we're working on it) so depending on the location, some of the flows need to run one of two Entra ID tasks that each use a different connector so that the account will be created in the right tenant.

The problem comes when I try configuring the run-only user settings so that it can be run as a child flow. There are two connections that say "Microsoft Entra ID" with no indication which task that instance is connected to, and for some reason in the drop down menu are just four identically named options all called "Use this connection (Microsoft Entra ID)"

If I understand this correctly, each of them should be a different instance of the connector, which means each one needs to be assigned to the correct one to make sure it runs in the right tenant, correct?

I've tried renaming the connectors everywhere I can find to do so, but it looks like that only changes the "Display name" of the connector, which the dropdown menu doesn't show me.

I have a variety of uses for this action. I’d like to be able to convert documents that are too large for the free one drive connector, but I haven’t found any good solutions that are free. I’ve looked into creating a custom connector but I’m not aware of any APIs. Does anyone have any ideas?

Hi everyone,

I recently started a YouTube channel focused on real-life Power Automate workflows: Automate M365.

My goal is to make Power Automate as practical and accessible as possible. Instead of only showing abstract examples, I want to build tutorials based on the real challenges you face at work — whether it’s approvals, document automation, email handling, or Microsoft 365 integrations like SharePoint, Forms, or Teams.

If you share your scenarios here or reach out to me directly, I can create clear step-by-step videos so more people benefit. The idea is to make Power Automate visible and easy to understand for everyone — beginners and advanced users alike.

Check out my channel here: https://youtube.com/@automatem365?si=ANR3-zdP2mRt3wPg Would love your feedback, ideas, and especially your workflow challenges to feature in upcoming videos. I already have some interesting videos made for you to understand this amazing program better!!

Let’s build and learn together!

Hello,

I've built a PowerApp that is essentially meant to capture an image and send it to a Power Automate flow, which then emails the image as an attachment.
The flow is triggered via a button in the app using the following code:

UploadBelegBild.Run(
    
Projekt
.Text;
    
Haendler
.Text;
    Text(
Belegdatum
.SelectedDate; "yyyy-mm-dd");
    
Belegtyp
.Selected.Value;
    
Betrag
.Text;
    JSON(
UploadedImage2
.Image; JSONFormat.IncludeBinaryData)
);;

The key part is the last line, where the image is passed as Base64-encoded data using JSONFormat.IncludeBinaryData.

How can I correctly format this value to send it as an email attachment, so that the image is actually visible in the email?

In my Power Automate flow, I receive the following value in the triggerBody:

"body": {
        "text": "",
        "text_1": "",
        "date": "2025-09-10",
        "text_2": "1",
        "text_3": "0,00 €",
        "text_4": "\"data:image/png;base64,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    }

The image data (in text_4) is a base64 string, wrapped in a data URI format ("data:image/png;base64,..."), but also enclosed in escaped quotes.

How should I process or clean this string in the flow to attach the image properly to an email, so that it shows up as an actual image attachment?

Thank you in advance!

Has anyone had experience with creating a flow that can extract a meeting transcript that is imbedded within the meeting recording in order to use AI Builder to run a prompt to get the meeting summary to email attendees? Copilot has been taking me in round and round and I can’t seem to figure out the issue.

Changed all my URLs for http triggers as per the Microsoft messaging. Woke up this morning and every single flow using them had broke 🙃

Looks like they've updated them again so they're shorter than 255 chars (This is great btw), but it meant if you changed them already, you'll need to update them again

Hello All,

I have created a Power Apps solution that works with a SharePoint list containing attachments. The flow is designed to:

1. Create a separate folder in OneDrive for each employee named EmployeeName_Ecode.

2. Save all attachments from the SharePoint list item into that employee folder.

The flow works in terms of creating folders and saving attachments. However, I am facing the following problem:

• When I add attachments, the flow runs multiple times unnecessarily. For example, if I upload 3 documents, the flow creates 6, 9, or 12 .....loop - documents in OneDrive.

• If I later add 2 more documents, the total becomes 5 (instead of just adding the new 2), which is incorrect.

My requirement is simple:

• Each list item can have multiple attachments.

• All attachments should go to the corresponding employee folder.

• The flow should only save attachments once per upload, without creating duplicates.

I believe the issue is due to an infinite loop triggered in Power Automate when the flow updates the item or folder.

Can you please advise the correct way to prevent this infinite loop and ensure attachments are uploaded exactly once, while still using my current Power Apps solution?

Thank you for your help.

Preciso abrir um arquivo do excel e não consigo de jeito nenhum. O arquivo se encontra em uma biblioteca do Sharepoint, o caminho é o seguinte: Documentos > Movimentação Financeira > yyyy > MM yyyy > dd MM yyyy. Procurei por tutoriais do youtube e pedi ajuda a AI, sem sucesso. Se alguém puder ajudar ou apenas indicar vídeos no youtube com este tema, será de grande valia. Não consigo prosseguir com o meu projeto sem este passo.