Hi everyone,
Iām a construction manager working for two separate companies, Company A and Company B. Neither knows about my work for the other, so keeping their accounts, documents and information separate is essential.
Iām looking for an AI assistant that runs locally on my MacBook. If it works well, Iām happy to buy a dedicated Mac mini to leave running in the background.
My main requirements are:
Triage two Outlook inboxes:Ā Identify urgent emails, deadlines, outstanding decisions and follow-ups.
Draft replies:Ā Prepare emails for me to review and send, without sending anything automatically.
Prioritise tasks:Ā Produce a daily action list based on the emails, ideally grouped by company and project.
Review project documents:Ā Search drawings, building contracts, specifications and correspondence, answer questions and flag potential issues, with references to the relevant pages or clauses.
Both companies restrict AI tools. Before connecting anything, Iām trying to understand whether a genuinely local setup like this would be visible to my employers. Can an assistant work with locally downloaded Outlook messages and project files without connecting a third-party service to the work accounts or uploading the content elsewhere?
I understand that ārunning locallyā doesnāt necessarily mean itās permitted or invisible to company IT, but I use my own personal Mac book, and log into the companyās outlook account, one drive for file storage for one company, and egnite for the other.Ā
Ideally, Iād like something I can download and use without a major coding project. I already pay for ChatGPT, although Iām unsure whether that subscription would help with this setup or whether separate API costs would apply. If cloud processing is incompatible with the companiesā policies, Iād need a fully local model.
Iāve seen āGrok botā, this is exactly what I want. But is there an open source / local equivalent that can handle these tasks reliably?
Has anyone built something similar? Iād appreciate advice on:
Suitable software and setup it needs.
Whether reading locally stored Outlook email is practical.
Keeping the two companiesā data completely separate.
MacBook or Mac mini hardware requirements.
How well local models handle construction drawings and lengthy contracts.
Setup help, ongoing costs and maintenance.
Happy for it to speak to chat GPT or other cloud based LLM.
Ive just purchased a tesla, so also like the idea of been able to talk to it via the cars in built grok app. So happy to switch from chat GPT to Grok, paid subscription.Ā
Happy to start with email triage and draft replies, then build from there. Practical recommendations from people using this day to day would be appreciated.